Submitting to ScholarlyCommons
How do I create a ScholarlyCommons account?
Although you can explore ScholarlyCommons and download materials without logging in, an account will allow you to sign up for personalized notifications and other email announcements, as well as to submit materials to the site. Accounts are free. They are available both to Penn and non-Penn users and are thus NOT based on PennKey authentication.
Select My Account from the left navigation column
Choose "create new account" option
After you provide your name, email address, and initial password (and, optionally, an institutional affiliation*), the system will confirm registration via email. Use a different password from the one you use for your university account, or other sensitive accounts. (For example, Penn users should NOT use their PennKey password.) Logins and email password notifications are currently not encrypted and may be intercepted.
*If you are affiliated with Penn, please add your institutional affiliation as “University of Pennsylvania” REGARDLESS of your school or other affiliation at Penn.
To log into your account
Select My Account from the left navigation column and then enter your email address and password. If you forget your password, you can enter your email address without a password, and will receive your password immediately by email. If you want to change your password, go to the "My Account" page and choose the "Edit Profile" option.
How do I browse for content in ScholarlyCommons?
ScholarlyCommons includes papers and other materials deposited in this collection by schools, departments, and other units at Penn, as well as links to electronic full texts of Penn dissertations, made available from ProQuest. The ScholarlyCommons home page offers options for browsing this content.
How do I search for content in ScholarlyCommons?
You can search full text and descriptions of materials in ScholarlyCommons. If you prefer, you can narrow your search to a particular section of the collection.
The sidebar search will locate content that includes all of the terms you enter. The terms may be in any metadata field or in the full text. Additionally, you may use the drop-down menu to specify content from only a single publication, from the repository as a whole, or across all repositories using bepress Digital Commons.
To save the results of a search, or to receive notifications of future content that matches your criteria, click the "Save this search" button. Creating an account is simple and free, and you may unsubscribe from notifications at any time.
The default advanced search is set to "All Fields," which will query all the criteria used in a simple search. You may refine results using the drop-down menus provided, and use the +/- buttons to include additional criteria.
Special characters can enhance your results. Lowercase your terms in combination with the following:
Search supports some SOLR syntax as well. Proper capitalization of names is required with the following:
Commas will be ignored in any search. Instead, use the tips above to construct finely tuned queries, and then save your criteria using the "Save this search" feature.
What is SelectedWorks and how does it relate to ScholarlyCommons?
SelectedWorks is a "sister" product from Digital Commons, the software powering ScholarlyCommons, which allows researchers to create profiles, upload materials, and communicate with fellow SelectedWorks members. Penn authors do not need prior approval to create a SelectedWorks account. However, we do encourage researchers to submit their materials to ScholarlyCommons prior to fleshing out their SelectedWorks profile. Our free Faculty Assisted Submission will ensure that you're posting the correct version of your paper and not running afoul of your publisher agreement.
We are not responsible for any content posted solely to SelectedWorks. SelectedWorks profiles are personal websites of Penn authors and are thus solely maintained by them with content posted at their discretion.
How does an individual researcher submit materials to ScholarlyCommons?
In order to submit materials to departmental papers series in ScholarlyCommons, you must be affiliated with a participating research unit at Penn. Penn researchers are encouraged to use our Faculty Assisted Submission service in which the ScholarlyCommons team assesses their publications for publisher policies/restrictions and posts the material to a departmental series for the researcher.
All other ScholarlyCommons collections may have individual procedures, restrictions, or instructions for submitting. Please see their individual pages for more information. If you are unsure if you can submit to a particular series, please contact us.
To learn more about how you can submit materials to ScholarlyCommons, including instructions for submitting, visit the submit page.
If you are a department, center, lab, or other Penn group, we can set up a collection in ScholarlyCommons for your works. As with our individual researchers, we will determine permissions for all interested parties in your group and post the permitted materials to ScholarlyCommons (or help you to do so in house). We'll also work with you to develop a sustainable workflow for adding and editing content in your collection. To set up a new collection for your department, center, lab, or other group, contact us.
Does ScholarlyCommons accept data?
While ScholarlyCommons is not a data repository, we do accept data. The repository is well-positioned to accommodate data less than 500mb in size, however files sizes above that are better served through data-specific repositories. To learn more about data repositories, and other topics related to data management, visit our Data Planning and Management Guide.
How do I include accents and special characters in the abstracts and titles?
The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed in directly. Windows users may also use the Character Map to insert these characters. Macintosh users may use the Character Palette (available via Edit > Special Characters in the Finder).
I submitted my work, but I don't see it posted. Why is that?
All works must be approved by an administrator before they are published to ScholarlyCommons. Contact your series administrator or contact us for more information.
Why doesn't my work have a cover page?
Cover pages are automatically generated by ScholarlyCommons when you upload a PDF. Sometimes, however, a PDF will not allow the system to automatically stamp a cover page due to certain settings associated with the file. In the majority of these situations, the solution is simply to redistill the PDF. You can do this using Adobe Reader by simply using the "Save as" option to save a new copy and then uploading that new copy. If you are still having issues, contact us.
If your paper has already been published to ScholarlyCommons, you will be unable to make edits yourself. In this case, contact us, and we will try redistilling the PDF for you.
Some of the information about my paper is incorrect. How do I revise it?
To revise a submission that has been posted to the repository, contact us with a link to the paper and a short description of the issue/revision, and we will take care of it for you.
If the submission has been submitted, but not yet posted, you may revise it via your My Account page:
I've heard a lot about preprints, postprints, author accepted manuscripts, and so forth. What are the differences between the various versions of my paper?
There are three primary versions of a scholarly article:
Whether or not you are allowed to submit one or more of these versions to an institutional repository like ScholarlyCommons depends on your publisher's policies. The ScholarlyCommons team offers a faculty assisted submission process which provides a detailed rundown of permissions for your entire CV (faculty only). To learn more about this and other offerings, visit our services page
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Do I need to hold the copyright to my work in order to submit it to ScholarlyCommons?
In order to submit a work to ScholarlyCommons you must hold the copyright to that work or have the approval of the copyright holder to do so. If the work is also being published by a traditional publisher, you may have transferred your copyright to them as part of the publication process. In this case, the publisher may allow you to still post the work but may have certain restrictions to its posting. You need to know the copyright status of your work or your publisher’s policies before submitting it to ScholarlyCommons. If you are Penn faculty, ScholarlyCommons staff can check the copyright status and publisher permissions of your work(s) for you! Please see the Faculty Assisted Submission page for more information.
If you retain copyright to the work, and have not given someone else exclusive rights to distribute it, you should be able to submit it to ScholarlyCommons.
If you do not retain copyright but have transferred your rights to your publisher, you may still be able to deposit a version of your paper in ScholarlyCommons. Some publishers, for instance, only allow posting of the preprint or postprint version of an article or book chapter, not the final published version. To determine your journal or publisher's policy towards submitting to an institutional repository, we recommend consulting SHERPA/RoMEO, a public database of publisher copyright policies as a starting point. Bear in mind, however, that SHERPA/RoMEO does not cover all journals or publishers, may not have the most current publisher information, and should not be relied upon as legal counsel. Please contact us if you have questions, or need assistance determining the copyright status of your work. If you are Penn faculty, please see the Faculty Assisted Submission page for more information on how ScholarlyCommons staff can help you determine publisher policies.
The best way to ensure that you can submit your works to ScholarlyCommons is to either publish open access or make sure that you retain your rights as the author.
How do I do that?
Where can I view statistics for my work?
Analytics and usage reports can be found in your Author Dashboard. You can access your Author Dashboard from your ScholarlyCommons profile.
Log in to ScholarlyCommons or create a new account.
Under "Dashboard Tools", select "Author Dashboard".
Should you have any issues logging in or viewing your statistics, please contact us for assistance.
Submit to ScholarlyCommons
Make your works discoverable through ScholarlyCommons, Penn's openly accessible institutional repository. Take advantage of Faculty Assisted Submission by sending us your CV or list of publications (faculty only), submit materials yourself, or set up a consultation to discuss your digital project.