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ScholarlyCommons Submission Instructions

Before You Submit

​Before you begin uploading materials to ScholarlyCommons, you will need to evaluate copyright permissions for your work(s). If you would like to add a paper which was previously published, there may be restrictions as to which version of the paper you may submit, an embargo period, or a publisher’s statement which must be included. Check with your publisher or the journal’s site to determine their repository policy.

Materials may be submitted in the following formats:

  • PDF
  • Microsoft Word
  • RTF

The final document posted in ScholarlyCommons will be in PDF format. For information on file formatting and conversion, consult the guide located at the bottom of this page. 

Please note that additional file types, such as .csv, are also supported. Contact the repository manager if you would like to set up a different file format.

Ready? Let's submit!

Go to the ScholarlyCommons home page. In the toolbar on the left side of the page, find Submit Research, located under Contribute to ScholarlyCommons. When you click on this button, you will be taken to a page which lists all of the current collections to which you may submit. Find your department, school, or center (bolded), and choose the series in which you would like to deposit. (ex. Population Studies Center --> PSC Working Paper Series).

Once you click on the series, you will be prompted to login.

If you have a ScholarlyCommons account, login. If not, create a new account.

After logging in, you should see the school, department, or center to which you are submitting (Annenberg, in the example below) and the series name [Departmental Papers (ASC), in the example]. Check to make sure these are correct. 

The next sections will explain how to enter your information into the metadata fields. It may be helpful to have your paper or other material open while you fill in these fields.

Additional Copyright Resources

Image of old books

For additional information on how to obtain, manage, and understand copyright issues, review our Copyright Resources Guide.

Image courtesy Shrinivas Sankaran via CC BY-NC-ND 2.0 license.

Publisher Policy Database

Logo for Penn Libraries Publisher Policy Database

The Penn Libraries are developing a database of publishers and their publishing permissions. To consult this growing resource, visit our Publisher Policy Database