Skip to Main Content
Go to Penn Libraries homepage   Go to Guides homepage

O365: Calendar

Tutorial for O365 developed in collaboration with ISC.


‚ÄčPennO365:  Outlook on the Web Calendar Basics

June 2016 Workshop Slides                 

1. Create a calendar event

  • Choose a calendar view (day, work week, week, month)
  • Create an item on your calendar
  • Send a meeting request
  • Select different availability options
  • Create reoccurring events
  • Set event categories
  • Microsoft Tutorial:

2.  Schedule a meeting

  • Search the Directory to View other people’s calendars to see if they are busy
  • Find a room (Penn Global Address List)
    • Use the prefix assigned to your school or center to search for rooms. If you need help, ask your LSP.
  • Use the scheduling assistant
  • Track replies
  • Microsoft Tutorial:

3. Manage multiple/shared calendars


Using Contacts ("People") in Outlook Web Access

  • "People" includes two types of contacts:
    • Your Contacts: This is your personal address book with contacts you add.
    • Directory: The Penn Global Address List (GAL) includes everyone with a PennO365 account. This is different than the Penn Online Directory, which includes everyone at Penn, including accounts for rooms and departments.
  • Adding people to Your Contacts:
    • From outside the Directory (manually): Click "New" in the top navigation bar and enter your contact's information.
    • From the Directory: After searching the directory, highlight the person's name and click "Add to contacts" in the top navigation bar.
    • Import contacts: To import your contacts from another email program, you will need to save your contacts to a CSV file and upload the file to Outlook.  To find instructions for creating a CSV file in your other email program, click "Manage" in the top navigation bar and select "Import contacts."

Microsoft Tutorials:

Penn Libraries Home Franklin Home
(215) 898-7555