Events and Outreach Guide: Contacts

The Events and Outreach Working group can provide assistance in a number of ways:

• Event Planning Consultation
• Outreach/Promotion Consultation
• Design Consultation
• Referral Service
• ...and more!

Feel free to contact any one of our members for more information. 

• Monica Fonorow
• Alexandrea Glenn (co-chair)
• Rebecca Ortenberg
• Steve Scaduto (co-chair)
• Rebecca Stuhr

You can also reach the entire group via our Group Email.

Library staff have a few contacts and resources for handling supplies and other expenses.  Each contact/resource should be approached in the following order:

1. Your Supervisor - All library staff are required to get approval from their supervisor for all event and outreach budgets. That person should be your first and primary contact. 
2. The Events/Outreach Supply closet - Library staff have access to a supply closet stocked with items you can use for your event.  Visit the Lippincott Reference Desk to check out the key.
3. The Penn Libraries Business Office - Once a budget is approved, they can provide assistance should you need to make any other purchases. 

Contact Monica Fonorow if you want to...

• discuss a strategy for promoting your event
• share information with University Communications
• get guidance on Penn Libraries branding requirements and templates
• approach (or are approached by) members of the media. 

Check the Communications Resources Guide or contact the Strategic Communications team to...

• Access templates for flyers and handouts
• Find guidelines on branding, design, and printing
• Request design help
• Order swag

Contact the Vitale Digital Media Lab to...

• Print posters 
• Borrow equipment
• Get help with creative software
• Record a video in the studio

Contact Aleta Arthurs to...

• Help plan and/or coordinate event logistics and catering details
• Request event catering and housekeeping
• Reserve most large meeting rooms and spaces in Van Pelt
• Request event-related furniture or the rearrangement of furniture meeting spaces
• Request any third-party event vendor service or supply (ie. balloons, decor, lighting, etc.)

Contact Sal Caputo to...

• Ensure guest access during restricted hours
• Handle emergencies during your event
   

Contact the Library Help Desk to...

• request on-site tech assistance 
• set up audio/video hardware
• ensure adequate wifi connectivity
• provide electrical supplies
• test your technical set-up