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Planning far enough in advance will ensure that your planning process will run smoothly and that any unexpected developments can be addressed appropriately. Use our suggested timelines to help you create a planning schedule that works best for you.
Key info about logo, font, and color, and the minimum branding requirements
The preferred nomenclature for our organization is “the Penn Libraries.” Please refer to Van Pelt-Dietrich Library Center as “Van Pelt-Dietrich Library Center” and not just “Van Pelt.”
Library staff are encouraged to promote their events using their networks and contacts in their academic community (hanging up flyers, emailing academic listservs, or using personal social media accounts).
promote through official Penn Libraries social media accounts and news sites
share information with University Communications
get guidance on Penn Libraries branding requirements
approach (or are approached by) members of the media.
Assets and Supplies
Outreach Events Closet
Materials for library outreach events are housed in the 109 closet. (Map)
You can check out a key at the Lippincott Desk. Write what you have taken on the sign out sheet in the closet. You should return materials when you have finished the event. If we are running low on supplies, email firstname.lastname@example.org
Feel free to add materials, but know that the things in the closet are for everyone's use. We have: foam board, sign holders, easels, tablecloths, promotional materials, etc.
Wondering where to host an event? Check out the Libraries' Spaces page for reservable space.
It has information on details for rooms and how to reserve. If you are reserving a space on LibCal and have admin rights, please don't book from the backend unless you are person responsible for the room; instead, use the forward-facing interface.