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FEDS - Vet: Overview

What is FEDS?

What is FEDS?

Use the Faculty Expertise Database System to enter biographical information for faculty/clinician web profiles and the Vet School Faculty/Clinician lookup tool. Those with profiles generally update their own records.

Photo questions:
For questions about profile headshots and adding images to your research expertise component, contact John Donges at

Data entry | New Bolton Center faculty:
Patricia Antes

Data entry questions | Questions on uploading publications | PubMed link help:
Margy Lindem

Delegating FEDS updates

To authorize someone to update your FEDS record for you, choose the Grant FEDS access tab and enter their email address.


feds profile showing grant feds access tab

Help With Your FEDS Record

FEDS Vet login

Key points for your web directory record:

  • Bio, Contact:  Enter contact information that you want to display in the Bio and Contact information screens. Use a departmental contact if you don’t want your personal telephone/email in the directory.

  • Penn appointments:  Enter any Penn Vet appointments (faculty, hospital, graduate group, current fellowships).  Items will only appear online if no end-date is included

  • Expertise Statements

    • Research, Clinical:  Paste or type in expertise statements for your Research and/or Clinical areas  (you can use HTML for emphasis or links).

    • PV Clinical, PV Research:  Use only very short noun phrases to describe your clinical practice and research focus for the two FEDS Expertise fields used in the Faculty-Clinician directory.   Separate phrases with commas.

  • Publications: Manually enter or upload publications from Web of Science or EndNote. Additional steps are required.  See details below.  The system is optimized to display 10 publications; you can add more or fewer. 

For a hands-on orientation to entering your own FEDS data, please contact Margy Lindem 215-898-8874.

Adding publications

Importing publications

Publications can be added to FEDS manually or by importing records from a database.  Here are FEDS publication import options:

  • EndNote:  Select reference(s), File/Export, Save as Type: XML, Output style: doesn't matter
  • Web of Science: Select reference(s), Export-->Tab Delimited.  Import . In FEDS, choose import publications from ISI.


  • Ovid MEDLINE: Select, Export as BRS/Tagged - only imports authors and title
  • PubMed: the 2020 revision of PubMed no longer includes an XML output format.  Not usable


Updating the publication display

With changes to FEDS, you will likely have to add new citations to your public display manually. Choose the Expertise Output tab (1), then Select Public Publications (2).  If you do not see the publications that you added to FEDS listed under List of current publications, choose Switch to Manual (3).  Click Select alternate publications (4) then Add (5) next to the publications that you wish to include, then Return to Selected Publications (6).  You will probably have to use the Order pulldowns (7) to put recent publications at the top of your public display, then check Set Display Order (8).  You may be able to see a preview of how your publications will display by choosing View your Current Public Profile (9).

screenshots depicting steps for updating publication display in FEDS




Field-by-field data entry instructions

Note:  Penn Vet just uses FEDS for its online faculty profiles, so most of these instructions are superfluous.  Essentials are documented elsewhere on this page.

Publication import instructions

FEDS development has not kept up with changes to the databases used to import publications for faculty profiles. 

  • EndNote XML is the only reliable import format, but requires EndNote software. 
  • The ISI Web Of Science Tab Delimited UTF 8 format works with most citations
  • The MEDLINE BRS format only imports titles and authors
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