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Penn Libraries Community Engagement: Basic Procedures

Created for members of the community outreach team for training, on-boarding, and software tutorials.

On This Page

  • Write a spine label aka Call Number 
  • Putting books back aka Shelving 
  • Write a title record from scratch aka Title vs Copy 

Call Number

Sometimes in Destiny, mostly not…

Every title record that you find in Destiny will have a call number/spine label already, but it needs some editing to match your library’s organization. 

A Rough System…

As you get to know a library you’ll learn little quirks to their system, but for starters..

Prefixes no brackets [ ]

  • Early (picture books)
  • EF Early Fiction (beginner chapter books)
  • Fiction (chapter books) 
  • Graphic (comic books & visual novels)
  • Dewey Decimal up to 2 decimal pts Nonfiction texts

Suffixes following a space

  • 1st 3 letters of author’s last name

Some Examples

  • Cat in the Hat “E SEU”
  • From Seed to Plant “581.3 GIB”

Take Note…

  • Biographies [921] can have special rules
  • Your library might also use entries of Shelf Location and Circulation Type 

Look up call numbers at other libraries…

http://classify.oclc.org/classify2/

Shelving

Do this when…

A class has left and there are books scattered on tables and shelves. Also, when you have books returned to the library.  

Steps…

  1. Check-in all books in Destiny, circulation tab 
  2. Sort the books by spine labels, first into their prefix category or numerically by DD number, then alphabetically by 3 letter suffix
  3. Go to matching section at the shelves
  4. Scan the shelf that books are in order and adjust if necessary
  5. Place books on shelf in order
  6. Check the shelf before and after if placing at the beginning or end of shelf
  7. Set all books upright and reset bookend
  8. Let your team know if a shelf is getting packed.

Examples…

E

MAC

E

MAN

E

MCK

E

MON

E

MYE

 

F

DAN

F

DIO

F

DOG

F

DON

F

DYE

 

013

ZEE

398

MAC

398.2

ABB

811

ANG

821

ANG

Title vs Copy

You need a title record in Destiny before you can add a copy under that title. The title record contains information like title, author and ISBN. The copy record you add to the title record will contain information like call number and the Destiny barcode. 

When this comes up

The book you wish to catalog doesn't show up in any Destiny search results, including a search by ISBN, Title or Author. See here for Destiny Basics.

Where in Destiny

After searching in under catalog/add title, at the top right corner of the search results will be a link that says Nothing Matches? Add the title

What to do

Type in as much information as you think is relevant for the library's purposes. At a minimum you'll want to include title, author and ISBN. When it comes time to add a call number you can search classify by OCLC, http://classify.oclc.org/classify2/ to find out what other libraries have used. You can also find subject headings at classify if you want this book to be found when searching by subjects. 

Destiny Training Presentation

Feel free to download these pdfs and powerpoint slides when leading a training in Destiny LM or for personal reference. Notes for each operation covered in the presentation can be found below or throughout these guide pages.