You must bring your poster in PDF format to your appointment, as PowerPoint format is not reliable across computers.
Other acceptable formats: .jpg, .gif, .tiff. No KEYNOTE, MS Publisher, or LaTeX files, sorry!
2) Schedule your appointment
Please allow 1 business day between your scheduled appointment and when you need to pick up your poster. Posters are usually ready much faster, but we depend on specialized machines and things sometimes happen that are out of our control. Bottom line: we cannot guarantee that you will be able to pick up your poster on the same day (unless you purchase rush service), so please do not schedule your appointment a few hours before flying out to a conference!
Please do not make appointments you cannot keep. Before conferences we are booked to capacity and it is not fair to sit around waiting for you when we can be helping other patrons. If your plans change, kindly send us a note to cancel your appointment as early as possible so we can open the slot for someone else.
We recommend scheduling one appointment per maximum of 2 posters unless you are certain that your file will not require much editing.
Bring your file on a USB stick or email it to biomedposter@gmail.com
Attention CHOP patrons: we cannot read your encrypted USB drives, so please email us your file instead. If your file is too big to email, you can upload it to Dropbox and share it with biomedposter@gmail.com
We will load your file onto our workstation and review the file with you to make sure it is the correct size and format. It is up to you to make sure the file looks the way you want it before you arrive. We will not be responsible for errors that are consistent with the file. Please make sure you proofread your poster before the file is sent to the printer (our staff will give you the time to do so).
Please budget 30 minutes for your active appointment time, not including printing. In most cases you will need to come back later in the day or the following business day to pick up your poster.
4) Payment
Credit Card (Mastercard / Visa only) - receipt will be provided for reimbursement purposes
Departmental Account Number:
Invoice (CLICK HERE) with a 26-Digit Budget number, signed and EMBOSSED by the department's business administrator. If your business administrator does not have an embosser, we need a LAWSON number along with the 26# budget number.
Unfortunately we are unable to process CHOP departmental accounts. CHOP patrons are advised to pay by credit card and request reimbursement from their department.
Business administrators! We no longer accept Departmental Copy Cards. But if many people from your department plan on printing their posters with us, we can create a mass invoice for you so that you don't have to approve separate requests. Just send your department's information and the list of names of the people who will use our service to varvarak@upenn.edu.
PennCash NOT currently accepted, sorry! We recommend to use a credit card and get reimbursed by your department. If this is not an option, you may want to check out the poster printer at the Vitale Digital Media lab.