This is the "RefWorks" page of the "Citation Management Tools" guide.
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Refworks, Zotero, Mendeley, EndNote, Papers. Which one is the right reference management tool for you? Start here.
Last Updated: Sep 26, 2014 URL: Print Guide RSS UpdatesEmail Alerts

RefWorks Print Page

Accessing Refworks

Access your RefWorks account from on or off campus. Off-campus users authenticate through the proxy by:

Upcoming Workshops


Database-specific instructions

Instructions for importing references from hundreds of specific databases are available at the RefWorks website


What is Refworks?

RefWorks is a web-based bibliographic management tool freely available to all current Penn students, faculty, and staff. You can use Refworks to:
  • Create a personal database online
  • Import references automatically from most research databases and library catalogs
  • Organize and annotate references
  • Format references and bibliographies in Microsoft Word documents

Using Refworks with Microsoft Word

Write-N-Cite allows you to add references to a Word manuscript from your RefWorks account. Download Write-N-Cite by accessing your RefWorks account, selecting "Write-N-Cite" found in the "Tools" drop-down menu, and following the installation instructions. 

When accessing Write-N-Cite from off campus you will be asked for a "group code."


Options for Refworks users who leave Penn

Faculty, staff and students use a Library subscription. Former affiliates need alternative access. 

Penn Alumni
Penn graduates are eligible for a free RefWorks Alumni account. Sign-up for it by following these steps. You can then access RefWorks with this Group Code: RWAlumni

Former Faculty, Staff, and Non-Alumni
If you are leaving the University but will not have the status of "Alumni" then you aren't eligible for an Alumni account; however, there are other options:

  • Purchase your own personal RefWorks account. See here for more information.
  • Transfer to a new institutional RefWorks account If one is available to you.
  • Export the references in your RefWorks account into another software package such as Zotero or EndNote. More information on this options is here.
  • Print out all your RefWorks citations and notes for future use.

NIH Public Access Compliant Citations

The NIH has revised their policy for submissions to require the PubMed Central reference number be included in documents submitted to the NIH.

References pulled from Pubmed using RefWorks will automatically contain PMCID's if they exisit in the PubMed record.  Choose the "NIH - National Institutes of Health" output style when creating a grant related Word document.

More information is available on our NIH Public Access Policy Guide.

Refworks Consultant

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Nick Okrent
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Contact Info:
215-573-2217, Van Pelt Library 204, Philadelphia PA 19104-6206
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RefWorks Consultant

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Patty Lynn
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Rm: 211 Van Pelt
Phone: 215-898-1230

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